Covering Letter Writing Skills
All CVs should be backed up with a good covering letter. It is a common misconception that a CV alone will suffice.
The most important point about covering letters is that they need to be written from the point of view of the company/reader. A CV simply tells the company/reader what you have achieved. The covering letter should address how these achievements relate to the job you are applying for.
Top Tips
1. The letter should not be too long – 3 or 4 paragraphs are normally correct. In all situations, keep to 1 page. Use plain writing paper and unless the company asks you to apply in handwriting, it is best to type your letters.
2. Your name, address, telephone number and email address along with the date, name and address of the company should appear at the top of the page. Where possible, write to a named individual, as this immediately personalises the letter and makes any follow-up much easier.
3. If you are writing speculatively, it is best to identify the name of a line manager, or ideally a decision-maker in the area in which you are interested. The HR/Personnel Department will receive many applications, so although they seem the obvious choice, they are not likely to pay your CV much attention.
4. Your letter needs to be in 3 parts: a) Why you are writing; b) Your abilities and how you fit the position; c) Positive ending.
5. End the letter by saying that you look forward to hearing from the company. Mention specific points about the company that attract you but avoid going over the top!
6. If you are writing to a named individual, end your letter ‘Yours sincerely’. Use your normal signature and print or type your name underneath. If you do not have a named individual, use ‘Dear Sir/Madam’ and end the letter ‘Yours faithfully’.
7. Always draft your letter before typing or writing the final version. Then check it before sending. Is it clear? Is it tidy? Is the spelling correct? Does it convey your relevant key strengths?
8. Always keep a copy of your letter for your own reference.
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